Copenhagen, Denmark
27 April – 1 May 2013

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Information for Speakers

The information below is relevant to speakers invited to give a scheduled talk in the main scientific programme for ECE 2013, either as a Plenary Lecturer, Debater, Symposium Session Speaker, Meet the Expert or Oral Communication speaker.

Congress Registration

Registration for invited speakers is now closed


Abstract submission for invited speakers is now closed.

Presentation Guidelines

  • ECE does not have a presentation template; feel free to use your own.
  • You will be sent a Conflict of Interest Slide that must be included as the first slide of your presentation.
  • Avoid too much content on one slide.
  • Rehearse your presentation to ensure that it is fluid and fits within the allocated time.
  • On the day of your presentation, please locate your session room in due time. Please be at your session room at least 15 minutes prior to the start of the session.
  • Speakers should deliver and view/check their PowerPoint presentations at the Speaker Slide Centre  located in the Bel Club room on the ground floor of the Bella Centre at least 3 hours prior to the start of the respective session.
  • For sessions before 10:00, the PowerPoint presentations should be delivered the previous day.
  • Details of the pre-congress slide upload facility will be released in due course.
  • Speakers are not permitted to take PowerPoint presentations directly to the technical assistant in the session rooms.
  • Speakers are not permitted to use their own laptops.
  • Your speaking time will be displayed during your presentation on the timer counter clock. Times will be strictly adhered to by the meeting chair.


ECE has allocated the Bella Sky Hotel as the Headquarters hotel for the congress. Speaker accommodation (not available for Oral Communication speakers) will be booked by the organisers and you will be notified of the hotel and the dates of your reservation no later than Friday 12 April 2013.

Travel Entitlements

ECE 2013 will reimburse reasonable travel expenses (not available for Oral Communication speakers)  for economy travel up to €450 for European Travel and €1250 for travel outside of Europe.  You should make your own travel arrangements and an expense form will be distributed prior to the congress. Expense claims must be completed with 3 weeks of the meeting and sent to the congress secretariat.

ECE is working in conjunction with Star Alliance to provide the best possible price and special discounts on air travel. Please visit the travel section of the website for more information.


If you need to cancel your attendance at ECE 2013 for any reason, please contact the congress secretariat directly by telephone and in writing no later than Friday 12th April. It is appropriate to offer a recommendation for replacement for consideration by the congress POC chair and cancellations should be avoided at all costs.

If you need to cancel your attendance at the congress after the 12th April 2013, and this cannot be avoided, please contact the secretariat directly by telephone.